Job Description:
Nobis Works Mission
: Empowering People Through Employment
Vision:
Nobis works envisions supportive communities where people with
disabilities are afforded the opportunity to work
Veterans, and Disabled are encouraged to apply.
Position Summary:
Under the supervision of the Nobis Enterprises (NE) Supervisor, the
NE Assistant Supervisor provides leadership and direction to employees
while working alongside the team for administrative support services
and mailroom services for the EPA offices in Atlanta, GA. This
position will be responsible to assist the NE Supervisor for planning,
organizing, directing, controlling and coordinating all services in
this Performance Work Statement.
Essential Job Functions and Responsibilities:
- Assist the NE Supervisor with planning, organizing, directing,
controlling and coordinating all services in the statement of work,
and serves as the contact point for any questions and concerns
expressed by the contracting officer.
- In conjunction with the NE Supervisor with the coordination of
time sheets, accident/injury reports leave requests, and other
reports as required by Nobis Enterprises policy.
- Assist supervise work and ensure that all employees complete their tasks.
- Maintain inventory of supplies needed to perform all aspects of
the job as outlined in the statement of work.
- Make sure that customer issues are addressed and the management,
direction, planning, training and other functions necessary for an
effective mail and distribution service operation are performed
based on the statement of work.
- Ensures all employees perform assigned duties to meet all contract
requirements, including, but not limited to, mail pick-up, sorting
and delivery.
- Serve as a backup for mail clerk when they are absent.
- Responsible for ordering monthly supplies and maintaining inventory.
- Randomly checks amount of postage computed for outgoing mail
according to weight and classification for accuracy and cost effectiveness.
- Responsible that all meeting rooms are configure, monitor,
maintain, supply and work with agency personnel to ensure space is
set up to meet agency needs.
- Coordinate with the agency and manage and coordinate room reservation.
- Attend all Nobis Enterprises functions and supervisor training and meetings.
- Served as a backup when NE Supervisor is absent.
- The NE Assistant Supervisor will ensure that security procedures
are constantly practiced.
- The NE Assistant Supervisor will ensure that surveys and logs are
completed on a daily and quarterly basis.
- Prepares reports as requested by the NE Supervisor.
- Conduct interviews & candidate selection for open positions.
- Provides feedback to the NE Supervisor on all personnel,
performance and/or operational matters.
- Other duties as assigned.
Qualifications:
- Mission driven, guided by core values and a pleasure to work with.
- Must be able to obtain government security clearance prior to
reporting to work.
- Must be able to lift and move up to 50 lbs.
- Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Must possess cooperative, welcoming business-like demeanor, and a
positive attitude at all times.
- Must be able to fluently communicate and write in English.
- Must present a neat appearance.
- Eligibility to work in the United States.
Education:
- College Degree or equivalent work experience.
Prior Experience Desirable:
- Two or more years of experience in an office/mailroom and/or
inventory control setting.
Special Skills/Abilities:
Interpersonal:
- Ability to work independently as well as within a team environment.
- Works well with the public and provides exceptional customer service.
- Strong interpersonal skills and ability to maintain confidentiality.
- Organization and planning skills.
- Adaptability.
- Punctual.
Written Communications:
- Strong written communication skills required to maintain quality
documentation and effectively communicate with a broad range of individuals.
Analytical:
- Good math aptitude
- Good analytical skills needed to analyze various job tasks.
- Problem solving.
- Data management
- Attention to detail and accuracy
Oral Communications:
- Strong verbal communication skills required to effectively
communicate with a broad range of individuals.
- Ability to listen to and understand information and ideas
presented through spoken words and sentences.
Leadership:
- Ability to lead effectively, interact with varying levels of
participants, employees and site personnel.
Organizational:
- Ability to organize work area, supply room and maintain data for
required reports.
Problem-Solving
- Ability to meet contract office requirement standards and
prescribed deadlines.
- Ability to tell when something is wrong or is likely to go wrong.
Recognizing there is a problem.
Equipment
- Demonstrated knowledge of Microsoft Office, Word Excel and
PowerPoint applications. Also, Microsoft Outlook and Windows.
- Working knowledge of telephones, copy and fax machines and mail
metering equipment.
Other Qualifications or Requirements:
Mental Effort:
- Ability to think clearly and multitask.
Physical Requirements:
- Have full range of mobility in upper and lower body.
- Be able to reach overhead.
- Be able to work in various positions, including, but not limited
to, stooping, standing, bending over, sitting, kneeling and
squatting for extended periods of time.
- Be able to handle, lift, pull and push materials and equipment to
complete assigned job tasks.
- Be able to handle mail bags, mail hampers, and packages often
weighing up to 50 pounds.
- Good hand dexterity. Ability to make precisely coordinated
movements of the fingers of one or both hands to grasp, manipulate,
or assemble small objects.
- Good eyesight.
Visual Effort:
- Well-lit office environment requiring average amount of visual effort.
- Ability to see details at close range (within a few feet).
Safety:
- Follows all prescribed safety regulations to diminish accidents.
- Understanding of OSHA safety requirements.
- Knowledge of evacuation procedures and the whereabouts of exits
and fire extinguishers.
- Immediately report circumstances you consider may present a hazard
to yourself and others.
- Report any accident whether minor or major.
Security
- Must abide by all security regulations of the facility.
- Must obtain and wear a photo ID.
Scope of Position:
Declaration:
This job description is not designed to cover or contain
comprehensive listing of activities, duties or responsibilities that
are required of the employee. They may be subject to change per the
Statement of Work (SOW) of the project contact at any time.
Work Environment:
The work environment characteristics described here are
representative of those that an employee encounters while performing
the essential functions of the job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
job functions.
Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don’t
Work worksite and a participant in e-Verify.
