Human Resource Administrative Assistant

    • Job Tracking ID: 512251-800007
    • Job Location: Marietta, GA
    • Job Type: Full-Time/Regular
    • Date Updated: December 08, 2021
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Job Description:

Mission: Empowering People Through Employment

Vision: Tommy Nobis Center envisions supportive communities where people with disabilities are afforded the opportunity to work.

Position Summary:

The primary responsibility of the People & Culture (Human Resources) Assistant is to provide human resource focused administrative assistance to the Sr. Manager, People & Culture including but not limited to HRIS daily interaction and providing internal customer service. The primary activity for the People & Culture Assistant is assisting in the administration of various areas of human resources.

Essential Duties and Responsibilities:

  • Assists in the administration of various human resources programs and procedures for all employees. Approximately 70% of the HR Assistant’s time will be devoted to administrative tasks.
  • Prepares paperwork for employment changes (i.e., new hire, terminations, job and salary changes, etc.).
  • Enters employment information into HRIS system (ADP WorkForce Now).
  • Assists with problem-resolution services to employees regarding benefits matters and other general, often procedural, questions. In addition, Provides assistance for benefit open enrollment.
  • Assists with preparation of background reference check forms & drug testing materials.
  • Conducts reference checks when required.
  • Conducts new hire orientation sessions including paperwork and tours for all new hires.
  • Administers I-9/eVerify process. Prepares information for I-9 audits.
  • Conducts monthly insurance billing reconciliation and processing for all health/welfare benefits.
  • Prepares monthly EAP report and emails to provider.
  • Assists with administering the performance review process including communication, tracking, gathering review information, following up with supervisors and keeping management informed of status of reviews.
  • Arranges various employee social functions to celebrate birthdays, employee anniversaries and other special occasions which includes Quarterly Anniversary presentations.
  • Posts monthly birthday and anniversary lists on HRIS employee home page and employee news bulletin board.
  • Administers FMLA paperwork and process.
  • Act as Safety Committee Secretary which includes minute and agenda preparation and also Safety Book updates.
  • Assists with workers’ compensation injury reporting.
  • Schedules training for CPR/First Aid certification, defensive driving and other required classes. Maintains CPR/First Aid listing and posts to required locations. Assures required employees have up-to-date certifications.
  • Prepares security and identification badges. Issues office/front door keys at request of Operations Manager.
  • Serves as main backup for payroll.
  • Monitors necessary federal / state and voluntary poster updates.
  • Participates as a backup to provide coverage for the front desk.
  • Assists Sr. Manager, People & Culture with other specific HR-related projects as assigned and other duties as assigned.
  • Maintain a good attendance record.
  • Occasional overtime with prior managerial approval required.


Education / Experience:

  • Two years’ experience in administrative role with human resource related duties, or
  • Two years’ vocational or prefer college level training in a field related to human resources.
  • Prefer completion of human resource fundamentals certification program with 1 year experience in administrative role with human resource related duties

Other Qualifications or Requirements:

  • Mission driven, guided by core values and a pleasure to work with.
  • High "customer service orientation" in working with internal customers (employees).
  • Results oriented with ability to meet assigned deadlines.
  • Must be highly organized, accurate in completing work assignments.
  • Strong oral & written communication skills.
  • Ability to maintain confidentiality with assigned duties.
  • Possesses a working knowledge of Windows environment in Word, Excel & PowerPoint.
  • General knowledge of other office equipment such as copiers, scanners, fax machine, etc.
  • Must pass a drug screen and background check.
  • Eligibility to work in the United States.

Prior Experience Desirable:

  • Experience with ADP or other HRIS/payroll system preferred.

Core Competencies:

Customer Focus

Builds and maintains customer satisfaction with internal customers (employees) and potential employees.

Attention to Detail

Diligently attends to details and pursues quality in accomplishing tasks.


Promotes cooperation and commitment within a team to achieve goals and deliverables.


Understands and learns from what others say.


Conveys ideas and facts orally using language the audience will best understand.


Conveys ideas and facts in writing using language the reader will best understand.

Special Skills/Abilities:

Written Communication

Strong written skills required to create and prepare professional quality documentation and to effectively communicate with a broad range of individuals.


Strong ability to review statistical information in order to create reports, show changes, validate any deficiencies, and to establish improvement goals.

Oral Communication

Ability to communicate and present information informally and formally to candidates for employment, new hires, program participants, employees and other professional groups.


Ability to lead/coach co-employees in following the policies & guidelines set forth by the Tommy Nobis Center and other governmental agencies.


Ability to organize data and assigned work tasks for maximum effectiveness.


Knowledge of computers, copy machines, fax machines

Other Qualifications or Requirements:

Mental Effort:

Ability to prepare and comprehend statistical data and

ability to perform the day-to-day tasks required to maintain operations in the Human Resources Department.

Physical Requirements:

Office environment not requiring strenuous physical qualifications.


It is the philosophy of Tommy Nobis Center to provide a safe work environment according to Tommy Nobis Center policies, compliance agencies and other and safety guidelines. Employee required to attend all safety training sessions and drills


This job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change at any time.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don’t Work worksite and a participant in e-Verify.

Experience and Skills: